Policies and Procedures

  • Membership to the committee is by appointment of the Provost and Vice President for Academic Affairs and the Vice President for Student Life.
  • The committee has two standing Co-Chairs, the Associate Provost for Academic Affairs, or designee, and the Vice President for Student Life, or designee.
  • Faculty and staff members will be ineligible to vote on funding from this committee for their own initiatives during the term of their service on the committee.
  • Committee meetings are scheduled by the Chairs once a month at a time convenient to committee members, unless committee business necessitates more frequent meetings.
  • The Chairs inform members of meetings at least one week in advance and provide a written agenda and a copy of the minutes of the previous meeting.
  • The Chairs preside at all meetings unless they appoint a proxy in his/her absence.
  • The Chairs appoint another committee member to record the minutes of each meeting.
  • All decisions on committee business will be made through normal parliamentary procedure and a majority vote of the members present. A quorum consists of a majority of the committee membership.
  • The Chairs report the committee’s recommendations for funding promptly to the Provost and Vice President for Academic Affairs and the Vice President for Student Life. Once approved, the Chairs of the residential campus committee will notify applicants.
  • The Chairs are responsible for completing all reports of committee business and submitting them to the Provost and Vice President for Academic Affairs and the Vice President for Student Life at the end of each academic year as necessary. This report will be forwarded to the President.

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