File for Continuance Decision for Lecture Track


Teaching faculty members on lecture track who are applying for continuance will create a file which will serve as the basic resource for the decision. The file is drawn from material in the faculty personnel file but may be supplemented by material of the candidate’s choosing (e.g., personal recommendations). Generally, the file will include the following material organized according to these guidelines:

Part 1: This part includes a letter of consideration for removal of probationary status that reflects on the candidate’s time at Elon and on reviews of the candidate prepared in the most recent four years. The letter should summarize the candidate’s case for removal of probationary status, with specific reference to the candidate’s performance relative to the Criteria for Evaluation of Teaching Faculty.

Part 2: This part includes a current curriculum vitae. Candidates who submit a record of publications as evidence of professional activity are asked to provide clear indications of the types of scholarship listed in their curriculum vitae. In particular, reviewers of portfolios must be able to distinguish peer-reviewed and refereed scholarship from other kinds of academic products. It is also important that candidates follow accepted professional documentation guidelines (e.g., APA, CBE, MLA style) in formatting each entry. Candidates should be particularly careful to follow these guidelines when listing multiple authors and researchers.

Part 3: This part includes the Teaching Faculty Member’s Annual Self-Review (Unit I) for the faculty member’s term of employment at Elon University or the previous four years.

Part 4: The candidate will include a description, self-evaluation, documentation, and representative samples of the candidate’s achievements relative to the Criteria for Evaluation of Teaching Faculty. The primary focus should be upon activity at Elon. Evidence as to the status of scholarship that is not yet public, such as “in press,” or “under contract,” must be provided, if that scholarship is listed in support of the candidate’s application. Such evidence might include galleys, letters from editors, and so on.

Part 5: This part includes the Department Chair’s annual evaluation (Unit III, including midpoint Unit III) for each year of the candidate’s term of employment at Elon University or for the previous four years.

Part 6 : The candidate’s file will contain annual summaries of Student Perceptions of Teaching (Unit IV) for the candidate’s term of employment at Elon University or for the previous four years, whichever is shorter.

Part 7: The candidate will include the Dean’s midpoint evaluation of the candidate (Unit V).

Part 8: The candidate may include letters of support for teaching, service, and professional activity from colleagues at Elon University and other institutions, not to exceed 15 letters. Letters required in Parts I – VII above are not included in the 15-letter maximum.

Part 9: The candidate must prepare a digital copy (PDF) of the complete file and must include it with the file.

The file becomes the basic resource in the review. However, if further clarification becomes necessary, those involved in the decision may consult and use the candidate’s personnel file (described above).

The file exists only for the duration of the evaluation process. Once this process has been completed, the file is returned to the candidate.

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