Elements of a Grade Appeal Hearing Record
Grade Appeal Record and Record Retention Policy Grade Appeals Ending with the Department Chair's/Program Head's Decision
In cases when a department chair/program head grants a grade appeal or a student does not appeal the chair/head decision, the chair/head would provide the following documentation to the Office of the Provost:
- student grade appeal statement
- faculty grade appeal statement
- department chair/program head decision
- and documents associated with the appeal, including copies of student work, emails, or other documents submitted by the student and/or faculty member(s) related to the appeal.
If the department chair/program head requests that the University Registrar make a grade change based on the appeal, that request is placed in the student's academic record for a period specified by the Office of the Registrar's record retention policy.
Grade Appeal Hearings
At the conclusion of a grade appeal hearing, the chair of the Grade Appeal Hearing Committee will submit to the Office of the Provost, the appeal record specified below. The Office of the Provost will retain the grade appeal for a period of seven years.
The appropriate Dean will request that the University Registrar make a grade change based on the committee decision, and that request is placed in the student's academic record for a period specified by the Office of the Registrar's record retention policy.
Elements of a Grade Appeal Hearing Record
The grade appeal record consists of the following:
- student grade appeal statement
- faculty grade appeal statement
- department chair/program head's decision
- student request to the dean to appeal the department chair's/program head's decision
- documents associated with the appeal, including copies of student work, emails, or other documents submitted by the student and/or faculty member(s) related to the appeal
- summary of the hearing, including date of the hearing, names of the hearing board members, individuals attending the hearing, summary of the hearing/grade appeal, and the decision of the committee