Information for the Promotion and Tenure Committee

C34A

Areas of Committee Concern

  • Recommending faculty members for promotion in academic rank
  • Recommending the granting of tenure

Policies and Procedures

  1. The present Chair calls a meeting after the faculty elections.
  2. The members of the new committee elect a Chair and a Secretary who will keep minutes of each meeting.
  3. The committee reviews procedures and policies at the first meeting, and any areas of committee concern will be discussed.
  4. The committee meets during orientation week to review procedures, complete any unfinished business, and consider any recommendations relating to the committee's work for the coming academic year.
  5. The Provost and Vice President for Academic Affairs provides information for the committee.
  6. The Provost and Vice President for Academic Affairs and Committee Chair meet with eligible faculty members to discuss procedures and policies regarding tenure and promotion.
  7. The Provost and Vice President for Academic Affairs notifies department members the first time they are eligible for promotion and when they are scheduled for decisions on tenure, with copies of the letter sent to the Department Chair and Dean. The Provost and Vice President for Academic Affairs requests that recommendations be forwarded to their office.
  8. The Provost and Vice President for Academic Affairs forwards to the Committee Chair the list of faculty members to be considered for promotion and/or tenure.
  9. The Provost and Vice President for Academic Affairs meets with the committee to discuss procedures and policies related to promotion and tenure.
  10. The Provost and Vice President for Academic Affairs makes the tenure/ promotion files available to the committee.
  11. The committee determines the order in which candidates will be considered. Voting is done by secret ballot and a super majority (six of nine members) is required for a positive recommendation to the Provost and Vice President for Academic Affairs.
  12. Committee members evaluate each faculty member using the Criteria for Evaluation. Each committee member formulates judgments and discusses evaluations with the committee.
  13. The chair submits the recommendations of the committee directly to the Provost and Vice President for Academic Affairs by December 31. The Provost and Vice President for Academic Affairs and the committee meet to discuss the substance of the deliberations that led to the specific recommendations.
  14. Upon request from the Provost and Vice President for Academic Affairs, the chair provides information regarding the reasons for the committee’s recommendations.

Methods of Reporting To the Campus Community

The Committee Chair will submit a written annual report to Academic Council. On matters deemed to be of general concern, the Council may request that the committee report directly to the faculty.

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