Termination of Employment

E23W

E28Q

Faculty in their first year of full time teaching at Elon will be notified by January of the current academic year if their appointment will not be renewed for a second year.

After completing the first year, faculty will be notified by April of the current academic year if their appointment (employment) will not be renewed beyond the next academic year.

E22T

The President of the University, in consultation with the Dean and Provost and Vice President for Academic Affairs, may remove a faculty member for cause without regard to the faculty evaluation schedule. “For cause” may include any or all of the following:

• Illegal activity
• Bona fide financial exigency
• Abolition of the faculty member’s discipline or department
• Action inconsistent with the University goal of maintaining fairness with regard to sex, race, religion, national origin, and individual disabilities
• Professional incompetence
• Gross personal or professional misconduct
• Other actions by a faculty member that are detrimental to the goals and missions of the University and which require prompt removal

Faculty members who believe that a decision has been wrongfully made in their case may request a hearing as described in this Handbook.

E35H

When reason arises to question the retention of a teaching faculty member who has tenure, the Department Chair, the Dean, and the Provost and Vice President for Academic Affairs will discuss the matter with the faculty member. The procedure may be terminated at this point by mutual consent.

If the issue is not resolved by mutual consent, the faculty member has the right to request a hearing by the Academic Council. The faculty member requesting the hearing may present the grievance and/or may be represented by any other faculty member they select. The faculty member has the right to secure counsel and the right to question witnesses.

Recommendations of the Academic Council concerning disposition of the case will be made to the President of the University.

If requested by the faculty member, the President shall take the full report of the Academic Council to the Board of Trustees stating the Council’s recommendation, together with the President’s own recommendation. The Board may accept the President's recommendation or the recommendation of the Council, or the recommendation may be returned to the Council for reconsideration.

E24P

Faculty members are eligible for retirement when they have reached 59.5 years of age and have at least 10 years of service at Elon University. There is no mandatory retirement age. Faculty members considering retirement should consult with their Department Chairs and Deans and contact the Office of Human Resources.

E27K

Phased retirement is an arrangement for reducing a faculty member’s workload prior to retirement, as provided in a phased retirement agreement between the University and the faculty member. This transitional reduced-load phase will normally extend for a two year period prior to retirement. During phased retirement, the faculty member’s appointment will be as a Senior Faculty Fellow, defined as a full-time teaching faculty member whose overall workload has been reduced as a means of transitioning into retirement. The reduced teaching load, ordinarily consisting of three courses, is expected to be carried out over the full academic year. Other Senior Faculty Fellow responsibilities include advising and service to the department and institution. The Senior Faculty Fellow will draw half of normal salary during the phased retirement period.

To be eligible for participation in phased retirement a faculty member must:

• Be a full-time teaching member of the University faculty
• Be at least 59½ years of age
• Have completed at least 10 years of service to the University immediately prior to entering into the phased retirement program

While participation in the phased retirement program is not a right automatically available to all people who meet the eligibility criteria, the University will give serious consideration to all requests. Factors that will guide these decisions include:

• The faculty member’s most recent reviews (Unit Is and Unit IIIs)
• Departmental needs
• Institutional needs and resources

Replacements for faculty who are granted phased retirement will be determined based on department needs and institutional resources.

Eligible faculty members may initiate the application process by submitting a letter of intent to their Dean and Department Chair. Ordinarily, this letter will be submitted one year prior to the faculty member’s anticipated entry into the phased retirement program in order to facilitate department planning.

The Department Chair will consult with the Dean regarding the impact on departmental resources.

In the case of joint appointments, both Department Chairs must receive the written request and consult with their appropriate Deans.

If approved, the Dean will forward the request to the Provost and Vice President for Academic Affairs for final review and approval. After which the applicant will be informed whether their request has been approved.  Upon receiving approval, the applicant should make an appointment with the Human Resources Department to obtain complete details of phased retirement. The Office of the Provost will prepare a phased retirement agreement between the applicant and the University during the annual letter of agreement (LOA) process, to be signed by the President.

The decision of the University to permit phased retirement in each case is at the University’s discretion, and its decision is final. Denial of a request, however, does not preclude the approval of a subsequent request.

The written phased retirement agreement will contain the following provisions:

• The faculty member agrees to formally retire from Elon University on an agreed-upon date (usually the end of the appropriate academic year).
• Unless specific provisions to the contrary are included in a Senior Faculty Fellow’s agreement with the University, that person will retain faculty privileges, responsibilities, and benefits as outlined in this Faculty Handbook. During the phased retirement period, faculty members will be considered full-time faculty and will receive all appropriate fringe benefits.
• The faculty member, Chair, and Dean will mutually agree on the responsibilities for teaching, service, and advising during the Senior Faculty Fellow’s phased retirement.
• The faculty member will draw half of their normal salary.
• Phased retirement cannot begin until it has been recommended by the Provost and Vice President for Academic Affairs and approved by the President.