Process for Promotion Appeal

1. Within 21 days, the librarian filing an appeal will submit to the Promotion Appeals Committee a letter outlining the reason for appeal, as well as all necessary supporting documents. This will serve as the Promotion Appeals Committee’s principal resource in its deliberations.

2. Once the librarian’s documentation has been received, the Promotion Appeals Committee will conduct its review according to the following guidelines:

• The initial meeting of the Promotion Appeal Committee will be convened by the Chair for the purpose of reviewing the appeal procedures. Additionally, the Chair of the Promotion Appeal Committee will maintain a log of the Committee’s activities.
• The Promotion Appeal Committee is empowered to investigate and substantiate the details included in the appealing librarian’s written documentation.
• In addition to the letter of appeal, the Committee will have access to the librarian’s personnel file and any other of the petitioning librarian’s records that are relevant.

3. Once the members of the Promotion Appeals Committee are satisfied that they have adequately investigated the librarian’s allegations, the Appeals Committee will meet in closed session to formally adjudicate the appeal.

4. Within 90 days of receipt of the Notice of Appeal, the Promotion Appeals Committee will submit its recommendation on the appeal to the President for final decision. The appealing librarian will receive a copy of the recommendation. The President will notify the Chair of the Promotion Appeals Committee that a final decision has been rendered.