Solicitation, Fundraising, Merchandising
Solicitation, Fundraising, and Merchandising
All fundraising events (including philanthropy events) must be registered through PhoenixCONNECT. All fundraising activities must follow university policies and risk management guidelines. Student groups (including registered student organizations, university programs, classes, etc.) should consult with the Director of the Moseley Center (Moseley Center Information Desk) before planning any fundraisers and register the event through PhoenixCONNECT.
Students, including student groups, must refrain from actions that impair the university’s purpose or its reputation, including but not limited to the unauthorized and/or inappropriate use of the university’s name, logo or brand. This also includes entering into contracts or agreements without proper authorization as stated in the Contracts and Agreements section of this handbook.
Students should be free from unnecessary distractions and be able to live and study in an environment that is predictable and orderly. Unauthorized soliciting, merchandizing or canvassing on campus is prohibited.
If recognized student organizations wish to sell articles or conduct fundraisers for their philanthropies or canvass for political or other reasons, they may do so after submitting an event request through PhoenixCONNECT and obtaining approval. No publicity concerning the sale may be posted prior to receiving approval.
The director of the Moseley Center may consult with the Assistant Vice President for Auxiliary Services to assure any such solicitation is in compliance with existing vendor contracts as indicated in the Contracts and Agreements section of this handbook. These activities may or may not be allowed. If allowed, they must be coordinated in advance and follow contractual guidelines.
When approved, it is often stipulated that fundraising activities be conducted in a manner such that students are not approached but, instead, students may choose to approach the solicitor, vendor or canvasser. No door-to-door solicitation or canvassing is allowed on the Elon University campus except as specified in the Student Government Association Election Guidelines. Students who are approached should ask solicitors, vendors or canvassers for proof of authorization and report unauthorized solicitors to Campus Safety and Police immediately.
Raffles and chance drawings are not permitted on campus. Student groups may offer door prizes for an event. Organizations that wish to solicit prizes and gifts (including monetary gifts and sponsorships) from companies must first submit an event request through PhoenixCONNECT and then may be referred to the Office of Institutional Advancement. The event may commence upon completion of the event approval process. For questions regarding fundraising for your organization or group, please contact Student Involvement.
Students or other individuals are prohibited from conducting private sales/enterprise on university owned or operated property without prior authorization and approval from the assistant vice president for Auxiliary Services (or designee). The use of Elon University internet or email resources for private business or commercial activities, fund-raising, merchandising, solicitation or advertising on behalf of non-university organizations, or the reselling of Elon University internet resources to non-university individuals or organizations, and the unauthorized use of the university's name are prohibited. The vice president for Marketing and Communications and the associate vice president of Information Technology may specify rules and specific forums to allow limited use of university internet resources by organizations for commercial exchange.
Students, including student groups will be held accountable to the Student Code of Conduct for any violations of these policies.