2023-2024 Faculty Handbook
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2023-2024 Faculty Handbook
/Institutions/Elon-University/json/2023-2024/Faculty-Handbook-local.json
/Institutions/Elon-University/json/2023-2024/Faculty-Handbook.json
Contents
Handbook Introduction
Mission Statements
Organizational Charts
Definitions and Policy Statements
Faculty Bylaws
Employment
Responsibilities of Teaching Faculty
Responsibilities of Chairs, Deans, and Administrators
Professional Development and University Awards
Evaluation System
Reappointment, Continuance and Tenure
Promotion
Grievance and Appeal Processes
Committees of the Faculty
Commonly-Ageed-Upon-Practices-of-Academic
Academic Programs
Forms
Archived Handbooks
Site Map
Handbook Introduction
Foreword from President Book
Mission Statements
Elon University Mission Statement
Professional Schools’ Mission Statements
Martha and Spencer Love School of Business Mission Statement
School of Communications Mission Statement
Dr. Jo Watts Williams School of Education
School of Health Sciences Mission Statement
School of Law Mission Statement
Graduate Program Mission Statement
Organizational Charts
Definitions and Policy Statements
Definitions
Academic Year
For Full Time Teaching Faculty
For Administrative Staff with Faculty Rank and Staff with Faculty Rank
Board of Trustees
Definition of Faculty
Faculty
Teaching Faculty
Administrators with Faculty Rank
Staff with Faculty Rank
Definition of Spouse/Qualifying Partner/Dependent
Policy Statements
Academic Freedom
Faculty Support and Safety Guidance for Targeted Harassment
Commitment to the Values of Freedom of Expression and Inclusivity
Administrative Policy and Shared Governance
Administrative Policy
Shared Governance
Graduate Program General Policies
Intellectual Property Policy
Policies Governing Official Interactions Between Faculty Members and Administrators or Human Resources Personnel
General Principles of Good Human Resource Relations
Policies and Procedures for Faculty Seeking Accommodations for Disabilities
Faculty Accommodation Request Procedures
Definitions of Terms
Professional Boundaries
Statement of Professional Standards
Standards with Respect to the Classroom
Standards with Respect to the Profession
Standards with Respect to the Institution
The Elon Teacher - Scholar
Faculty Bylaws
Article 1: Name of the Organization
Section 1: Name of the Organization
Article II: Purpose
Section 1: Objective of the Organization
Article III: Membership
Section 1
Section 2
Article IV: Officers
Section 1
Section 2. Method of selection
Section 3. Duties
Article V: Powers
Section 1. General Powers
Section 2. Specific Powers
Article VI: Academic Council
Section 1. Membership
Eligibility to Serve
Eligibility to Vote for Members
Elections
Vacancies
Right of Recall
Re-Election or Reappointment
Section 2. Officers of Academic Council
Duties of the Chair - Elect
Duties of the Chair
Duties of the Past-Chair
Academic Council Chair Advisory Committee
Section 3. Powers and Responsibilities of Academic Council
Section 4. Meetings and Procedures of Council
Section 5. Reports
Section 6. Committee on Committees
Section 7. Faculty Handbook Language Subcommittee
Section 8 Diversity Equity and Inclusion Subcommittee
Article VII: Faculty Meetings
Section 1. Faculty Meetings
Order Of Business
Procedures
Section 2. Special Meetings
Section 3. School/College Meetings
Section 4. Town Hall Faculty Forums
Procedures
Article VIII: Standing Committees
Section 1. Election and Appointment of Members to Standing Committees
Section 2. Staggering of Terms on Standing Committees
Section 3. Student Membership on Standing Committees
Section 4. Meetings of Standing Committees
Section 5. Operating Procedures for Standing Committees
Section 6. Academic Standing Committee
Membership
Duties
Section 7. Academic Technology Committee
Membership
Duties
Section 8. Admissions Committee
Membership
Duties
Section 9. Athletics Committee
Membership
Duties
Section 10. Curriculum Committee
Curriculum Committee (University)
Membership
Elections
Duties of the Committee
Curriculum Committees (School and Division-Based)
Defining the Curriculum Committees (School and Division-Based)
Membership of Curriculum Committees
Duties
Section 11. Elon Core Curriculum Council
Membership
Duties
Section 12. Faculty Research and Development Committee
Membership
Duties
Section 13. Global Education Curriculum Committee
Membership
Duties
Section 14. Grade Appeal Hearing Committee
Membership
Duties
Section 15. Graduate Council
Membership
Duties
Section 16. Library Committee
Membership
Duties
Section 16. Post-Probationary Faculty Development Review Committee
Membership
Duties
Section 18. Promotion and Tenure Committee
Membership
Duties
Section 19. Religious and Spiritual Life Committee
Membership
Duties
Section 20. Student Life Committee
Membership
Duties
Section 21. Advancing Equity Requirement
Membership
Duties
Article IX: Quorum
Section 1. Faculty Meetings
Section 2. Meetings of Academic Council
Section 3. Meetings of the Standing Committees
Article X: Academic Freedom/Governmental Activities and Outside Employments
Section 1. Academic Freedom Statement
Section 2. Governmental Activities and Outside Employment
Article XI: Special Faculty Roles
Section 1. Appointment
Section 2. University Parliamentarian
Section 3. Faculty Ombudsperson
Article XII: Parliamentary Authority
Section 1
Article XIII: Amendments to Bylaws
Section 1. Proposals for Amendment via a Faculty Meeting
Section 2. Proposals for Amendment via Academic Council
Section 3. Adoption
Section 4. Editorial Amendments
Employment
Recruitment and Selection of Teaching Faculty
Recruitment of Full Time Teaching Faculty
Recruitment of Part-Time Teaching Faculty
Faculty Teaching Graduate Courses
Types of Appointments
Appointments for Faculty
Tenured Appointments
Eligibility
Faculty Load
Faculty Development
Advancement Opportunities
Tenure Track Appointments
Eligibility
Faculty Load
Probationary Period
Faculty Development
Continuing Track Appointments
Eligibility
Faculty Load
Probationary Period
Faculty Development
Advancement Opportunities
Lecture Track Appointments
Eligibility
Faculty Load
Probationary Period
Faculty Development
Advancement Opportunities
Visiting Appointments
Eligibility
Faculty Load
Length of Employment
Faculty Development
Employment Opportunities
Limited Term Appointments
Eligibility
Faculty Load
Length of Employment
Faculty Development
Employment Opportunities
Appointments for Librarians
Conditions of Initial Employment
Eligibility
Evaluations
Librarian Ranks
Appointments for Academic Associate Deans
Selection Process
Responsibilities
Appointment Conditions
Faculty Development
Appointments to Faculty Rank for Staff and Administrative Staff
Pertinent Professional Qualification
Relationship to the Educational Mission of the University
Level of Supervisory Responsibility
Tenure
Granting of Tenure
Eligibility for Tenure Track Positions
Conditions for Tenure
Standards in the Tenure Process
Stop the Clock Applying For Tenure
Process for Hiring With Tenure
Faculty Ranks
Introduction
Assistant Professor
Associate Professor
Professor
Lecturer
Senior Lecturer
Instructor
Assistant Librarian
Associate Librarian
Senior Librarian
Faculty Emeritx Status
Faculty Compensation
Faculty Workload – Minimum Teaching Expectations
Governmental Activities and Outside Employment
Faculty Salary
Compensation for Internship Supervision
Internships Supervised During Fall, Winter, and Spring Semesters
Course-Based Internships
Individual Intern Basis: Compensation by Overload Pay
Individual Intern Basis: Multiple Semester Carryover of Load Credit Compensation by Course Release
Internship Coordinator
Internships Supervised During Summer Semesters
Procedures for Record Keeping
Undergraduate Research Mentoring (4999/4998) Compensation Policy
Research Supervised During Fall, Winter, and Spring Semesters
Research Supervised During Summer Terms
Probationary Faculty Departmental Reassigned-Time Plan
Policy
Application
Chair Overload Policy
Termination of Employment
Non-Renewal of Probationary Faculty
Removal for Cause
Dismissal of Tenured Teaching Faculty
Retirement
Phased Retirement
Introduction
Eligibility
Criteria for Decisions
Application and Decision Processes
Phased Retirement Agreement
Responsibilities of Teaching Faculty
Faculty Instructional Responsibilities
Faculty Attendance Related to Instruction
Use of Class Periods
Classroom Responsibilities
Teaching Faculty Office Hours
Advising Students
Collection Policy
Course Expectations
Introduction to the Course
Class Rolls
Reading Lists
Term Papers
Testing Procedures
Final Examinations
Independent Study Guidelines
Special Courses
Student Absences
Class Absences
Religious Holidays
Policy
Procedure
Missed Tests and Examinations
Missing or Rescheduling a Test
Missing or Rescheduling One or More Final Examinations
Grading System
Grading System and Quality Points
Repeat Courses
Pass/Fail Courses
Posting of Grades
Mid-Semester Grades
Final Grades
Academic Warning, Probation, and Suspension
Incomplete Grade Policy
Honor Code Policies
Policies
Grade Appeals
Introduction
Procedure for Appealing a Course Grade
Grade Appeal Hearing Procedure
Elements of a Grade Appeal Hearing Record
Responsibilities of Chairs, Deans, and Administrators
Position Descriptions
Department Chairs
Curricular and Programmatic Issues
Faculty Development
Deans
Allocation and Management of Resources
Evaluation and Improvement of Programs and Personnel
Provost and Vice President for Academic Affairs
Appropriation, Allocation, and Assessment of Resources
Establishment and Coordination of Policies and Priorities
Duties of Chairs, Deans and Provost and Vice President for Academic Affairs
Communication Flow
Department Chair
Dean of School or College
Provost and Vice President for Academic Affairs
Recruitment of Full-Time Teaching Faculty
Chair
Dean
Provost and Vice President for Academic Affairs
Office of Human Resources
Evaluation of Full-Time Teaching Faculty
Chair
Dean
Provost/Executive Vice President
President of the University
Development of Full-Time Teaching Faculty
Chair
Dean
Provost and Vice President for Academic Affairs
Recruitment of Part-Time Teaching Faculty
Chair
Dean
Provost and Vice President for Academic Affairs
Scheduling/Registration
Chair
Dean
Provost and Vice President for Academic Affairs
Budget
Chair
Dean
Provost and Vice President for Academic Affairs
Curricular Programming, Planning and Assessment
Chair
Dean
Provost and Vice President for Academic Affairs
Student Concerns/Advising
Chair
Dean
Provost and Vice President for Academic Affairs
Relationship to External Communities
Chair
Dean
Provost and Vice President for Academic Affairs
Appointment, Selection, and Evaluation of Administrative and Program Heads
Chair
Dean
Provost and Vice President for Academic Affairs
Grade Appeals
Chair
Dean
Provost and Vice President for Academic Affairs
Completion of Annual Evaluations and Reports
Chair
Duties of Administrative Officers and Staff
President of the University
Executive Vice President
Provost and Vice President for Academic Affairs
Senior Vice President for Business, Finance, and Technology
Vice President for University Advancement
Vice President for Student Life
Vice President for Admissions and Financial Planning
Vice President for University Communications
Director of Athletics
Registrar
Professional Development and University Awards
Introduction
Travel
Grants Awarded by the Faculty Research and Development Committee
General Criteria for Awarding the Funds
Sabbatical Leaves
Summer Fellowships
Reassigned-Time Fellowships
Research, Development, and Advanced Study
Hultquist Fund Summer Fellowships
Post-Promotion Sabbatical
Teaching Sabbatical
Grants Awarded by the Post-Probationary Faculty Development Review Committee
General Criteria for Awarding the Funds
Competitive Awards
Post-Probationary Lecturers and Assistant Professors
Post-Probationary Faculty Development Application for Lecturers and Assistant Professors
Post-probationary Senior Lecturers and Associate Professors
Post-Probationary Faculty Development Application for Senior Lecturers and Associate Professors
University Faculty Awards
Daniels-Danieley Award for Excellence in Teaching
Purpose
Guidelines for Nomination
Process of Decision
Nature of the Award
Distinguished Scholar Award
Purpose
Guidelines for Nomination
Process of Decision
Nature of the Award
Periclean Award for Civic Engagement and Social Responsibility
Purpose
Guidelines for Nomination
Process of Decision
Nature of the Award
The Ward Family Excellence in Mentoring Award
Purpose
Guidelines for Nomination
Process of Decision
Nature of the Award
Evaluation System
Introduction
The Evaluation Process
The Senior Faculty Review Committee
Types of Review
Teaching Faculty Member’s Annual Self-Review
Annual Chair Review
Second Year Review-MidPoint Review
Third Year Review-MidPoint Review
Probationary MidPoint Review-MidPoint
Continuance Decision Review for Continuing track and Lecture Track
Tenure Review for Tenure Track
Promotion Review
Post-Probationary Review-Post-Probationary
Long Range Professional Development Review
Criteria for Evaluation
Criteria for Evaluation of Teaching Faculty
First Level Criterion – Teaching
Second Level Criteria – Contributions to the Life of the University and Professional Activity
Contributions to the Life of the University
Professional Activity
Student Perceptions of Teaching
Introduction
Purpose
Scheduling
Administration
Presentation of Data
Uses of the Data
Faculty Members
Chair and Dean
Provost and Vice President for Academic Affairs
Promotion and Tenure Committee and Senior Faculty Review Committee
The Faculty Personnel File
For Librarians
For Teaching Faculty
Schedule of Activities for Evaluation
Schedule for Teaching Faculty
Schedule for Librarians
Reappointment, Continuance and Tenure
Annual Reappointment
Tenure Track Evaluation
Evaluation Schedule for Faculty on Tenure Track
Criteria for Tenure and Tenure Track Evaluation
Tenure Review
Tenure Evaluation System
Digital portfolio for Tenure Decision
Considerations Following the Tenure Decision
Continuing Track Evaluation
Evaluation Schedule for Faculty on Continuing Track
Criteria for Review of Continuing Track Faculty
Continuance Review for Continuing Track
Continuing Track Evaluation System
Digital portfolio for Continuance Decision for Continuing Track
Considerations Following the Continuance Decision
Lecture Track Evaluation
Evaluation Schedule for Faculty on Lecture Track
Criteria for Lecture Track Evaluation
Continuance Review for Lecture Track
Lecture Track Evaluation System
File for Continuance Decision for Lecture Track
Considerations Following the Continuance Decision
Visiting Appointment Evaluation
Evaluation Schedule for Faculty with Visiting Appointments
Criteria for Visiting Appointment Faculty Evaluation
Limited Term Appointment Evaluation
Evaluation Schedule for Faculty with Limited Term Appointments
Criteria for Limited Term Appointment Faculty Evaluation
Librarian Evaluation
Evaluation Schedule for Librarians
Criteria for Librarian Continuance Review
Librarian Evaluation System
Continuance Decision Review
Considerations Following the Continuance Decision
Part-Time Faculty Evaluation
Faculty Appeal
Promotion
Promotion Types
Promotion to Associate Professor
For Tenure Track Faculty
Eligibility for Promotion to Associate Professor (Tenure Track)
Application for Promotion to Associate Professor (Tenure Track)
Standards for Promotion to Associate Professor (Tenure Track)
Digital portfolio for Promotion to Associate Professor (Tenure Track)
Promotion Decision for Associate Professor (Tenure Track)
Results of Promotion Decision for Associate Professor (Tenure Track)
For Continuing Track faculty
Eligibility for Promotion to Associate Professor (Continuing Track)
Application for Promotion to Associate Professor (Continuing Track)
Standards for Promotion to Associate Professor (Continuing Track)
Digital portfolio for Promotion to Associate Professor (Continuing Track)
Promotion Decisions for Associate Professor (Continuing Track)
Results of Promotion Decision for Associate Professor (Continuing Track)
Promotion to Professor
Eligibility for Promotion to Professor
Application for Promotion to Professor
Standards for Promotion to Professor
Digital portfolio for Promotion to Professor
Promotion Decision for Professor
Results of Promotion Decision for Professor
For Decisions Awarding Promotion
For Decisions Not Awarding Promotion
Promotion to Senior Lecturer
Eligibility for Promotion to Senior Lecturer
Application for Promotion to Senior Lecturer
Standards for Promotion to Senior Lecturer
Digital portfolio for Promotion to Senior Lecturer
Promotion Decision for Senior Lecturer
Decision for Promotion
Results of Promotion Decision for Senior Lecturer
For Decisions Awarding Promotion
For Decisions Not Awarding Promotion
Promotion to Associate Librarian
Eligibility for Promotion to Associate Librarian
Application for Promotion to Associate Librarian
Standards for Promotion to Associate Librarian
File for Promotion to Associate Librarian
Promotion Decision for Associate Librarian
Results of Promotion Decision for Associate Librarian
For Decisions Awarding Promotion
For Decisions Not Awarding Promotion
Promotion to Senior Librarian
Eligibility for Promotion to Senior Librarian
Application for Promotion to Senior Librarian
Standards for Promotion to Senior Librarian
File for Promotion to Senior Librarian
Decision for Promotion to Senior Librarian
Results for Promotion to Senior Librarian
For Decisions Awarding Promotion
For Decisions Not Awarding Promotion
Appeals Procedures
For Faculty
For Librarians
Grievance and Appeal Processes
Faculty General Grievance Procedure
Purpose
Faculty Coverage
Issue Coverage
Grievable Issues
Non-Grievable Issues
Procedures for Grievance of Items Listed Above (General Grievance Procedure)
Step One – Discussion
Step Two – Written Statement and Investigation
Step Three – Appeal to Dean
Step Four – Administrative Intervention
Grievance Procedure for Alleged Violations of the Professional Boundaries Policy
Faculty Grievance for Discrimination and Harassment (Including Sexual Harassment)
Policies
Statement Of Intent
Definitions
University Obligation to Act
Timeliness of Reporting a Complaint
Confidentiality
Filing of False Complaints
Corrective Action
Retaliation
Support Resources
Procedures
Overview of Procedures
Informal Procedure
Formal Procedure
Implementation of Sanctions
Faculty Appeals Related to Employment Actions
Tenure/Promotion Appeal
Formation of a Tenure/Promotion Appeal Hearing Board
Process for Tenure/Promotion Appeal
Continuance Appeal for Teaching Faculty
Formation of a Continuance Appeal Hearing Board
Process for Continuance Appeal
Librarian Continuance and Promotion Appeal Process
Continuance Appeal for Librarians
Continuance Appeal Petition
Formation of a Continuance Appeal Hearing Board
Process for Continuance Appeal
Promotion Appeal for Librarians
Promotion Appeal Petition
Formation of a Promotion Appeal Committee
Process for Promotion Appeal
Committees of the Faculty
Standing Committees
Academic Standing Committee
Bylaws Information
Information for the Academic Standing Committee
Advancing Equity Requirement Committee
Bylaws Information
Information for the Advancing Equity Requirement Committee
Admissions Committee
Bylaws Information
Information for the Admissions Committee
Athletics Committee
Bylaws Information
Information for the Athletics Committee
Curriculum Committee (University)
Information for the Curriculum Committee (University)
Curriculum Committees (School and Division-Based)
Bylaws Information
Information for the Curriculum Committees (School and Division-Based)
Elon Core Curriculum Council
Bylaws Information
Information for the Elon Core Curriculum Council
Faculty Research and Development Committee
Bylaws Information
Information for the Faculty Research and Development Committee
Global Education Curriculum Committee
Bylaws Information
Information for the Global Education Curriculum Committee
Grade Appeal Hearing Committee
Information for the Grade Appeal Hearing Committee
Bylaws Information
Graduate Council
Bylaws Information
Information for the Graduate Council
Library Committee
Bylaws Information
Information for the Library Committee
Post-Probationary Faculty Development Review Committee
Bylaws Information
Information for the Post-Probationary Faculty Development Review Support Committee
Promotion and Tenure Committee
Bylaws Information
Information for the Promotion and Tenure Committee
Religious and Spiritual Life Committee
Bylaws Information
Information for the Religious and Spiritual Life Committee
Student Life Committee
Bylaws Information
Information for the Student Life Committee
Advisory and Other Committees
Academic Advising Committee
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
Community-Based Learning Faculty Advisory Committee
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
Disabilities Advisory Committee
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
Experiential Education Advisory Committee
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
Fellows Program and Scholarship Committee
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
First-Year Experience Advisory Committee
Membership
Areas of Committee Concern
Responsibilities
Procedures and Policies
Fraternity & Sorority Life Advisory Committee
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
Fulbright Campus Committee
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
Honor Board
Areas of Committee Concern
Membership
Honorary Degree Advisory Committee
Areas of Committee Concern
Membership
Honors Program Advisory Committee
Areas of Committee Concern
Membership
Responsibilities
Institutional Review Board
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
Interdisciplinary Writing Committee
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
Isabella Cannon Global Education Center Advisory Committee
Areas of Committee Concern
Membership
Responsibilities
Leadership Studies Advisory Board
Areas of Committee Concern
Long Range Planning Advisory Committee
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
Lumen Prize Advisory Committee
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
Lyceum Committee
Areas of Committee Concern
Membership
Policies and Procedures
Micro-Credentials Advisory Committee
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
National Fellowships Advisory Committee
Policies and Procedures
Responsibilities
Membership
Areas of Committee Concern
Residential Campus Advisory Committee
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
Residential Living Learning Communities Advisory Council
Areas of Council's Concern
Membership
Policies and Procedures
Responsibilities
Methods of Reporting To the Campus Community
Student Media Board
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
Student Professional Development Center Advisory Committee
Areas of Committees Concern
Membership
Procedures and Policies
Responsibilities
Teacher Education Committee
Areas of Committee Concern
Membership
Policies and Procedures
Teaching Fellow Advisory Committee
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
Tenure/Promotion Appeal Hearing Board
Areas of Committee Concern
Membership
Responsibilities
The Elon Innovation Council
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
Undergraduate Research Program Advisory Committee
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
University Appeal Board
Areas of Committee Concern
Membership
Policies and Procedures
Responsibilities
University Budget Committee
Areas of Committee Concern
Membership
Policies and Procedures and Responsibilities
University Calendar Committee
Areas of Committee Concern
Policies and Procedures and Responsibilities
Membership
University Environmental Advisory Council
Areas of Committee Concern
Membership (Appointed By the President)
Responsibilities
Women’s, Gender, and Sexualities Studies Advisory Committee
Areas of Committee Concern
Annual Reports and Evaluations by Faculty Committees
Committee Chair’s Report and Evaluation
Committee Members’ Report and Evaluation
Commonly-Ageed-Upon-Practices-of-Academic
Academic Programs
Undergraduate Programs
Procedures for Undergraduate Curriculum Development and Curriculum Proposals
Development of Proposal
School or Division-Based Review
University Curriculum Committee Review
Graduate Programs
Procedures for Graduate Curriculum: Changes to Existing Programs
Development of Proposal
School or Division Based Review
Graduate Council Review
University Curriculum Committee Review
Procedures for the Proposal and Review of New Graduate Programs
Development of a New Graduate Program Prospectus
Forms
Forms Related to Faculty Evaluation
Forms Related to Grade Appeals
Forms Related to End-of-Year Department Reports
Forms Related to Annual Evaluations of Faculty Committees
Forms for Adminstrative Evaluation
Form Related to Honor Code Violation
Archived Handbooks